Soft82.com » Windows » Networking » Network » Document Import Kit for SharePoint (DocKIT) 2010 / 2007 5.2.3

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Document Import Kit for SharePoint (DocKIT) Description

A powerful, easy-to-use tool to import documents and their associated metadata from file systems

DocKIT software has been designed and developed to address the specific needs of companies that are deploying Microsoft Office SharePoint Servers / Windows SharePoint Services. DocKIT for SharePoint 2007 assists users in importing their existing documents and file repositories into Microsoft Office SharePoint Server 2007 / Windows SharePoint Services v3.0.

The functional benefits of using DocKIT for SharePoint include:

Provides a simple solution to import documents and its associated document properties into SharePoint libraries

Imports documents from different file server and network shares locations into SharePoint libraries

Associates the metadata stored in a CSV / Excel / TXT file to the respective documents in SharePoint

Associates documents' summary properties of source documents namely - Title, Subject, Author, Category, Keywords and Comments to the respective documents in SharePoint

Imports Manager and Company document properties in the case of MS-Office documents. Automatically propagates Microsoft Office custom document properties.

Propagates the original Created Date, Last Modified Date, Created By and Modified By fields to the equivalent system fields in SharePoint for each folder / document available in the source location
Note: DocKIT Web Services component must be installed in the SharePoint Server to activate this feature

Assigns Content Approval Status and related Comments for each folder and document

Renames invalid source folder & file names based on naming rules specified by user when importing them in bulk to a SharePoint library

Filter documents based on certain document property conditions prior to import

Validates task settings to minimize errors during a live transfer

Re-imports folders / files that failed during the first attempt

Runs the import task through command-line or Windows Task Scheduler interface
DocKIT for SharePoint 2007 imports folders and documents to SharePoint libraries with the following metadata that typically define the source content:

Custom properties defined in the external metadata file
Summary file system properties - Title, Subject, Author, Category, Keywords and Comments
Manager and Company file properties in the case of MS-Office documents
Original Created Date & Last Modified Date of source documents
Author (Created By) and Editor (Modified By) of source documents
Content Approval Status & Approval Comments

Import folders & files and metadata
Import folders and files along with metadata (external metadata file and file properties) from file system to SharePoint libraries based on the folders/files added by the user using the DocKIT user interface.

Import documents from a batch descriptor file
Import folders and files along with metadata (external metadata file and file properties) from file system to SharePoint libraries based on the entries in the batch descriptor file.

Apply metadata to documents from metadata file
Update document properties to documents already residing in a SharePoint libraries using the values specified in the metadata file.

Import metadata of documents
DocKIT allows you to associate metadata of documents stored in an external file, thereby eliminating the burden of manually entering values to the documents while checking in. This feature is extremely useful if you have the document properties (metadata) stored in a database or spreadsheet or any other third-party application.

DocKIT associates file system properties ( 'Summary' properties) - Title, Subject, Author, Category, Keywords, and Comments and applies it to the respective documents in SharePoint. DocKIT imports Manager and Company file properties and all other custom file properties in the case of MS-Office documents.

DocKIT propagates the original Created Date, Last Modified Date, Created By (Author) and Modified By (Editor) and assigns it to the respective system columns in SharePoint library (Note: DocKIT Web Services component must be installed in the SharePoint Server to propagate the date fields correctly).

These features are extremely useful if you want to store the original document property values in the respective SharePoint columns.

Import multiple file versions
DocKIT imports multiple file versions of documents in the source folder in the user specified order (version sequence).

Tasks Manager
DocKIT creates import tasks and maintains task history in a task oriented interface. Create a scheduled task or store the task settings and manually run the task on-demand. Keep track of all import tasks performed using DocKIT. Task Manager internally uses the familiar Windows Task Scheduler to run import tasks at different time intervals - daily, monthly, weekly etc.

Automate Tasks
Run import tasks from the command line (DOS prompt) or automate to run in a scheduled manner using the Windows Task Scheduler interface

Task Validation
Validates task settings and performs a dry test run in order to minimize errors during a live import.

Re-import Task
Re-imports folders / files that failed during the first attempt by a simple click of a button.

Import to multiple destinations
DocKIT enables simultaneous import of documents into multiple SharePoint libraries located in a SharePoint Site.

Document Import Kit for SharePoint (DocKIT) Limitations

15 days trial; You can import 100 documents only to SharePoint library

Document Import Kit for SharePoint (DocKIT) Version History

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Document Import Kit for SharePoint (DocKIT) User Reviews

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