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Mindsystems Amode Description

Mindsystems Amode is a complete Information Management System designed to simplify your work

Mindsystems Amode is a complete Information Management System designed to simplify your work by allowing you to combine and manage everything in one application

Information Management
Manage all your information, tasks and ideas in a structured and logical way. Make information work for you more effectively.

Visuals and Free Form Thought
Help explain complex ideas with visuals, maps & diagrams. Harness your creativity and complex ideas more easily than ever before.

Project / Schedule Management
Mindsystems Amode contains a fully integrated Amode SMS Task Alertsproject management module.Get deadline alerts via Email & SMS Mobile Text Alerts.

Full Feature List:

Information Management

The Amode Tree
The Amode Tree is the core of the system and it displays information in a uncluttered, visually consistent format. It consists of topic branches, which are placed in a hierarchical structure. Each topic can contain any information you like, allowing you to visually group together related ideas and concepts.Tree mode allows large volumes of information to be stored without becoming cluttered or messy, yet still provides powerful visual indicators to help you harness the power of visual information management.

Detailed Notes
Write detailed Notes, format, apply styles and fonts, insert tables, insert graphics, hyperlink to files/web/topics, drag n drop PDFs/Excel/Word*, spell check plus a range of other advanced Word processing functions!

Tickler Notes
Tickler Notes are used as a short summary for the topic they are connected with. They are designed to be a half way point between the simplicity of the topic title and the complexity of full scale Notes. Typically they are used to hold short summary, memory cues, comments, keywords for text filtering, abstracts or record of communication regarding the topic.

Multiple Embedded Attachments & Links
Attachments are stored within the Amode file, meaning when you email or move the Amode file the attachments will go with them. External links are usually set for references to web pages or centrally located files (on a shared server). When you set a external link, nothing is embedded within the Amode file, it is simply a link another destination. Amode offers the flexibility to associate multiple attachments with a single topic or ThoughtPad shape, and also provides a project Master List for easy management of your embedded files and external Links.

* Files can also be dragged from your Windows desktop (or any system folder) and dropped directly onto a branch or ThoughtPad shape. This will auto embed the file(s), attaching them inside your Amode Solution file. You can do the same with web addresses from your browser address bar.

Multi Project Work Space
Amode allows you to work on multiple projects, all contained within the same file. A convenient tab bar enables you to tab through projects, reorder them by dragging, hide projects, undo/redo hide actions or show all previously hidden projects! If you order your project tabs or hide certain tabs and save, the layout will be saved between sessions!

Solution File Architecture
As opposed to other applications that simply allow you to view multiple files, Mindsystems Amode allows you to create even closer connections between projects by containing everything in one master file. This is an incredibly stable and effective way to handle your information all in one place, and it also makes transporting your work much easier due to the 'self-contained' nature of the Amode Solution File. The Solution File contains inside any number of Amode Projects. The advantage to the Solution File is you can have multiple projects that can share resources, attachments, relationships and many other functions, all contained in the one master file. The Solution File can then be shared with others without the need for them to setup anything new or fall victim to broken links or missing information. Additionally, because you can open multiple sessions of Amode you can even work on several different Solution Files (with multiple projects inside) on the same PC.

Split / Merge Files
The Split/Merge function enables you to extract specified projects and split them off into new Solution Files. You can also extract projects within other Solution Files and bring them into your existing Solution File.

Search & Filter
Flexible search functions enable you to locate information quickly, either in a specific project or across multiple projects. There is a Quick Topic Search and an Advanced Search option. The Filter Bar is located at the bottom of the Tree Mode area. Show tasks due (today / this week / this month or custom period) for you or your whole team with a single click! Filter your topics on variety of search parameters such as task start/finish, work time, person/resource assigned to tasks, priority, percentage done/not done, icons or free text filter.

With a single click split filter results off into a new project within your current Solution File or create a whole new file. Ideal if you want to create a separate project just showing this weeks tasks, allowing you to focus on meeting your objectives.

Filter Bank (filter on icons)
The Filter Bank enables setup of custom filters based on combinations of icons. This highly flexible method of filtering enables you to setup predefined filter searches based on system icons or your own custom icons. You can later re-use these over and over to save time. Additionally, if you send your solution file to someone else to work on, all the icons and filters you setup will be available to them without any additional configuration!

Grey-Out
Custom Icons and Relationship Icons have a unique inbuilt feature called 'Grey Out'. Rather than drawing messy lines between related topics, Amode uses Grey Out to instantly highlight related items. With a single click you can visually see which items are related to each other.

Visuals

ThoughtPad
ThoughtPad enables you to create visuals to help explain your information and to capture ideas using the power of visual information mapping. You can create all the most popular visuals such as diagrams, flow charts and maps. ThoughtPad does not impose any fixed methodology on the user (ie. only mind maps or only diagrams), but instead gives the user a wide variety of visual tools and the flexibility to create anything that is required. You can specify ThoughtPads on a topic by topic basis. For one topic a flowchart may be best and for another a map may be better suited. You can have multiple visual types existing in the same project. If you need to specify a visual like a map to describe the whole project, you can also do this in the Summary ThoughtPad area.

ThoughtPad provides the user with more than just a simple visual pad. Integrated functions such as adding multiple attachments to files, multiple links and adding Tickler Notes to shapes enables your visual to take on a dynamic 'living' aspect. You can also export your visuals in a range of ways including export as image and export as Amode Pad File (.tpd)

Examples of the types of visuals that can be created:

* Diagrams,
* Flowcharts,
* Mind maps,
* Free Form or Thought Maps,
* Technical Diagrams,
* Org Charts.

Extra Graphics Library
Add a little colour to your Notes! Choose from over 1500 inbuilt graphics or import your own (accessed from within Notes panel).

Indicator Icons in the Amode Tree
Choose from system icons or design your own! Apply visual icons to topics to act as visual ques/reminders. Build complex filter searches based on these icons or just click the icon and all other topics with the same icon are displayed and the rest greyed out.

Symbolic Relationship Icons
Symbolic relationships indicate a connection or association between two topics. Most planning software uses 4 main relationship types and these are associated with Gantt planning and timelines (see the Project Management section below)... but Amode has 8 Relationship types to choose from.

The 4 symbolic relationship types (inward/outward/neutral/2 way) are used to indicate relationships that are not necessarily connected with timelines/gantt or project management. This offers great flexibility in defining common relationships between topics. To show the relationships in more clarity, just click the icon in Tree Mode and all but the connected topics are greyed out (you can also see a full summary of relationships for each topic in the Relationships tab).

Project Management

Chart Mode (formerly Gantt Mode)
Expert project management without the complexity of MS Project! Create multi task projects with start/finish dates and times (right down to the minute mark), Gantt charts, progress, priority, resources, milestones and relationships.

Share resources across multiple projects and view work loads as percentages or hourly. Create unlimited custom calendars for different working hours/scenarios. Use the Gantt Mode total bar to instantly see resources assigned to to project, time, progress to date and total cost (including ability to set a custom tax rate such as GST/VAT). Generate project cost quotes for your clients in PDF or Excel!

Gantt Relationship Icons
Formal Gantt relationships are used to help structure your project timeline. For example, Finish to Start may be applied between two relationships to indicate one task cannot be started until the other is completed. These relationships help your project stay on track and if dates change will cause other 'downstream' tasks to automatically adjust their dates.

You can see these relationships types displayed as connecting arrows in Chart Mode. To show the relationships in more clarity, just click the icon in Tree Mode and all but the connected topics are greyed out (you can also see a full summary of relationships for each topic in the Relationships tab).

Flexible Timeline Function
Control resources, start/finish dates, progress, priority within the same workspace. Take advantage of advanced functions like custom working calendars and timeline <> work time alignment.

Minute based Planning
Unlike other project management software that allows planning in predefined blocks of 1 hour or perhaps 15 minutes, Amode allows you to plan everything right down to the minute level. This offers maximum accuracy, especially when planning resource costs.

Gantt Total Bar
The Gantt total bar provides a clear visual summary of your project's resource numbers, total project time and cost (including ability to set custom tax rates). The Gantt bar also provides a Zoom in/out slide bar to alter the Gantt chart view from minutes to months.

Critical Path
See the Critical Path to completion displayed in red across your chart, all at a single click.

Create Quotes
Planning a project for a client? Create your project(s) in Amode and then generate a cost quote in either PDF or MS Excel!

Project Summary
See a project summary displaying all tasks, completion status and costs.

Individual Resource Summary
See a summary of tasks and costs that are associated with a single resource.

Multi Project Management
Amode allows you to plan multiple projects in the one workspace. Resources and many other common elements can be shared across multiple projects, which is ideal if you manage a variety of projects/tasks. View projects individually or side by side using Briefcase Mode.

Briefcase View
Briefcase View enables you to view multiple projects side by side. You can expand/contract branches, add tickler notes, change topic text, see visual icons, drill down into detail and even group projects into logical groups called 'Project Stacks'. This unique function enables you to quickly gain insight into cross project issues.

Schedule Management

Calendar Mode
View tasks and alarms in a familiar Outlook style calendar format. Set tasks/alarms using simple right click function then zoom in and out of day/week/month or adjust time scale. You can also add random sticky notes to take note of appointment information or phone numbers.

Each Topic in your Amode Tree can have start/finish values set against them in the Task tab. When you add this dimension to Tree Topics they begin to have meaning in Calendar and/or Chart Modes. Task start and finish dates can be adjusted by drag and drop or you can edit the titles using left click.

Alarms
Alarms are notifications that remind you of task deadlines, appointments or anything other time based reminder you require. They can be sent to you in 3 forms: Desktop, Email or SMS.

Desktop alerts flash up a reminder on your PC screen and play a alarm bell. Email alerts send a email with content that you specify at the time you create the alarm. For both these types of alarms to fire, your PC must be switched on and the Alarm Manager system tray icon must also be running (Amode itself does not have to be running).

SMS alerts send a message to a mobile/cell phone, and your PC does not need to be switched on at the time the alarm is fired. These alerts can be scheduled up to 1 year in advanced.

Clean Up Alarms
Expired alarms remain as visible icons to visually show you have gone past a deadline. The clean up function enables you to either clean up expired alarms for a specific topic or clean up expired alarms across the whole project (if accessed from the ribbon toolbar)

Import / Export

Microsoft Office 2003 & 2007
Import from Microsoft Word, Excel & Project. Export to Microsoft Word, Excel, Project. PowerPoint & Outlook. Large array of configurable import/export options to include/exclude selected information, also use Word templates.

Microsoft Outlook Plugin
Send Emails including attachments to Amode from within Outlook. Also link Outlook folders to Amode Projects.

OpenOffice 2.0, 2.6 & 3.0
Import/Export from OpenOffice Writer & Calc (open source free word processing and spreadsheet software http://www.openoffice.org). Large array of configurable import/export options.

Export ThoughtPad Visual
Export ThoughtPad visuals as Image files (Jpeg, Png, Bitmap, Gif) or as vector Amode file .tpd

KnowledgeLink V4 / V5
Use import functions to control what is imported or open .klp/.kl files natively in Amode.
Amode Feature MindManager 7 / 8
Import/Export from MindManager 7 or 8. Large range of configurable options for both import and export.

PDF Export
Export to Adobe PDF document. Configurable options to exclude/include information.

Web Export
Export to web ready files. HTML can be further changed in HTML editors or uploaded directly using FTP client.

Group Work

Multi-User File View & Editing
An Amode file (.ame) can be worked on by several users at the same time. The file can be opened by several users and all can make changes without the others needing to exit. This is ideal for small groups wanting to mount group work files on local share directories.

Locking Functions
Locking enables you to lock the whole project or just particular topics and/or Notes. This is great for distributing surveys or asking for contributions from team members on selected aspects of a project while still protecting the integrity of the entire project. This is also especially useful when combined with the Multi-User editing capabilities.

Visually Consistent Format
For visual information management, the primary view style is the Amode Tree. This Mode offers a visually consistent but also visually engaging presentation style. This style is familiar to almost anyone that has used a computer before, and ensures that new and existing users know exactly what to expect each time.

If there are no set standards for visual presentation, group work can easily become chaotic and counter-productive. When it comes to handling complex/detailed information, the Amode Tree viewing style provides significant advantages.

Brainstorming in Groups
With Amode (used via a laptop and a projector) a whole group can take part in a spontaneous discussion in which random ideas are captured. After 20 mins the ‘random’ branches are grouped and ordered using Drag & Drop techniques. Within just a minute or two patterns start to emerge from the random thoughts.

Using Templates for Best Practice
Templates can be setup to give group members a consistent starting point each time. A variety of templates can be established for every task area of your business.

Templates

Template Engine
Mindsystems Amode includes a powerful template system to reduce re-work, help groups follow formal formatting procedures and cut down your time to complete a project. You can create templates from selected topics, projects or entire Solution Files (multiple projects). You can also use a drag n drop interface to drag a template onto your existing project or start a new project from scratch!

Bundled Templates
A large variety of templates are included ranging from report writing, meeting planning to small business start up and many others.

System & Miscellaneous

Flexible Interface
Redefine panel windows using drag and drop, reset defaults from Style Tab and completely hide panel area for full screen viewing.

Tree Highlight Bar
Selected branches are highlighted with a group border for visual clarity.

Skeleton View
If you prefer a more linear style, the Amode Tree can be converted to a basic skeleton format with adjustable columns.

View Modes
How you view each project (Tree/Chart/Calendar) is determined on a project by project basis. When you change View Mode, you will notice the topic information structure instantly translates and remains intact in the other view modes. This means you can create your Tree structure then instantly view it as a Gantt Chart for Project Management, or see it in the Calendar Mode as a diary system.

Custom Tab
The Custom Work tab enables you to setup a tab of commonly used items. To add or remove functions from the tab, Click on the Customize Tab and use the Add/Remove dialog to shift your favourite commands back and forth. You can also change the tab's name, position and optionally to show/hide in the top left Application Menu > Options > Ribbon Menu.

Style Control
Advanced style options allow you to set a variety of appearances, including the ability to set special colours/fonts for topics and project stacks.

Ink Mode in Notes
Tablet PC Mode allows you to work with a Ink enabled laptop. You can insert new topics/sub-topics using normal handwriting, translate handwriting into text, draw/save diagrams and drawings in the Topic notes. Even use different coloured inks and shading.

Windows 64 Bit Compatibility
Mindsystems Amode is fully certified to run on PCs running 64 bit technology.

Version / Rollback
You can create Versions on your current Solution File, allowing you to rollback to a previous version in the future. You can also split a previous version off into a new Solution File.

Spell Check
Full spell check with choice of UK or US spelling dictionaries.

Multiple Instances
You can open multiple instances (windows) of Amode on the same PC. This enables you to work on several Solution Files at the same time.

Auto Save / Recovery
Auto Save ensures you do not loose your work in the event of a crash or PC shutdown. Recovery enables you to re-open a unsaved document in the event of a PC crash before you could save.

Localization
Adjust settings specific to your region. Set US or International Date and Time formats, US or UK dictionary or select from available languages.

Printing
In Tree Mode you can print the Tree, in Gantt Mode you can print the Gantt chart. For more advanced printing styles of information it is recommended you use the export to Word/OpenOffice option as these Word processors offer excellent printing format options.

Proxy Activation
For IT Managers wanting to deploy in proxy/firewalled environments, the Amode activation wizard offers option to input a proxy server to activate.

License Management
Self service options enable you to transfer your license if moving to another PC (to avoid activation limit exceeded errors). You can also update your license and change personal information automatically without needing to contact Mindsystems Support.

Free Software Updates
Incremental software updates are guaranteed free of charge. This means any update to your current version will always be provided free and can be obtained automatically by selecting a 'Check for Updates' option.

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